Hire/ Create New Position

AST’s HR/Payroll team has established the following HR/Payroll ticket submission expectations:

All transaction requests for a given pay period must be submitted by 10:00 a.m. on the day preceding the HCM Transaction Unit Approval Deadline dates (denoted on Employee Workday Help (EWH) payroll calendar with the caution symbol <!>) to assure timely processing. Any transaction requests for a given pay period that are submitted to AST’s HR/Payroll team after the 10:00 a.m. deadline will be processed for the subsequent pay period.  Urgent requests that are submitted after the 10:00 a.m. deadline will be processed after all the requests submitted prior to the deadline are completed.

Hire/ Create New Position Request Checklist

Submitting a hire/ create new position request?

Please refer to the CAS Administrative Gateway Personnel Section for the most up-to-date information regarding HR/Payroll processes for all employee types. Remember to submit all HR/Payroll requests through AST’s HR/Payroll intake forms.

Create/Edit Position Processing Time and Workflow

AST’s HR/Payroll team strives to enter transactions in accordance with AST’s best practice timelines. However, the time for overall completion of these processes varies greatly as they require approvals from several different offices, many outside the College.

The workflow image below links to a PDF where you can scale to your liking. This workflow is also available in a Word document(Create/Edit).

Staff Hire Processing Time and Workflow

AST’s HR/Payroll team strives to enter transactions in accordance with AST’s best practice timelines. However, the time for overall completion of these processes varies greatly as they require approvals from several different offices, many outside the College.

The workflow image below links to a PDF where you can scale to your liking. This workflow is also available in a Word document(Staff Hire).

Academic Hire Processing Time and Workflow

AST’s HR/Payroll team strives to enter transactions in accordance with AST’s best practice timelines. However, the time for overall completion of these processes varies greatly as they require approvals from several different offices, many outside the College.

The workflow image below links to a PDF where you can scale to your liking. This workflow is also available in a Word document(Academic Hire).

Student Hire Processing Time and Workflow

AST’s HR/Payroll team strives to enter transactions in accordance with AST’s best practice timelines. However, the time for overall completion of these processes varies greatly as they require approvals from several different offices, many outside the College.

The workflow image below links to a PDF where you can scale to your liking. This workflow is also available in a Word document(Student Hire).

Hiring

Where can I find more information about personnel issues (hiring, reappointments, etc.)? 

Please refer to the CAS Administrative Gateway Personnel Section for the most up-to-date information regarding HR/Payroll processes for all employee types. Remember to submit all HR/Payroll requests through AST’s HR/Payroll intake forms.

How does AST’s HR/Payroll team assign hiring manager roles for staff recruitments? 

Our HR/Payroll Team will ask UW Human Resources to assign the role to the individual identified in the ticket. If no hiring manager is identified, UW HR will use the individual holding the Workday "UW Hires Hiring Manager" role for the supervisory organization in Workday.  

Does AST's HR/Payroll team complete Work Study forms? 

No. The Work Study forms are the responsibility of the department. AST’s HR/Payroll team does, however, complete the Workday entries for Work Study students on behalf of member departments. 

I-9 Services

For more information regarding AST's I-9 Services be sure to check out our I-9 Services page.

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