Human Resources and Payroll

All requested compensation transactions for our departments, including payroll accounting adjustments (previously called salary transfers), costing allocations, base salary changes, one-time payments, and supplemental pay. Additionally, overpayment and underpayment requests can be submitted here.

Requests to create, inactivate or change details to supervisory organizations.

Hiring new academic personnel, contingent workers and students, creating job requisitions for staff hires, and creating new positions within CAS.

Our I-9 team is responsible for assuring CAS employees comply with federal employment laws; this includes ensuring no I-9 documents are missing, maintaining an ongoing audit of worker I-9 documents, and monitoring the status of foreign national documents (like visas). All workers are required to complete their Form I-9 within the first three business days of employment.

Each academic quarter, AST payroll-supported departments will submit payroll roster reports to AST’s HR/Payroll team. These reports inform AST of any changes to current employees’ status, as well as anticipated hourly student and Associated Student Employees (ASE) hires and fellowships.

The UW Student Data Base (SDB) is a university-wide system for managing student records and student data. AST works with units and Student Fiscal Services Office (SFS) to award scholarship payments to students who are enrolled at the University of Washington. 

Leave of absence approvals, absence entries, and timecard corrections.

Updates to current employee positions and academic appointments including Full Time Equivalent (FTE) changes, reappointments, and other updates. Additionally, all terminations, including retirements, end of term appointments, and other separations from the UW.