Compensation/ Payroll Forms and Request Options:
- Compensation
- Base Compensation Change
- One-Time Payment
- Overpayment/Underpayment
- Temporary/Additional Compensation
- Costing Allocation
- Request a Costing Allocation for a Single Employee
- Request a Costing Allocation for Multiple Employees
- Payroll Accounting Adjustment
- Request an Adjustment for a Single Employee
- Request an Adjustment for Multiple Employees
On this Page...
- Resources
- HR/Payroll Ticket Submission Expectations
- Compensation/ Payroll Request Checklist
- Workflows
- Compensation/ Payroll Request Workflow
- Overpayment Workflow
- Frequently Asked Questions
- What are best practices in managing timesheet submission and approval?
- Can I use my own spreadsheet for bulk payroll requests?
- Which accounting adjustment should I use?
- How do I request relocation incentives and moving expenses?
Resources
Back to TopHR/Payroll Ticket Submission Expectations:
All transaction requests for a given pay period must be submitted by 10:00 a.m. on the day preceding the HCM Transaction Unit Approval Deadline dates (denoted on Employee Workday Help (EWH) payroll calendar with the caution symbol <!>) to assure timely processing. Any transaction requests for a given pay period that are submitted to AST’s HR/Payroll team after the 10:00 a.m. deadline will be processed for the subsequent pay period. Urgent requests that are submitted after the 10:00 a.m. deadline will be processed after all the requests submitted prior to the deadline are completed.
Compensation/ Payroll Request Checklist
Submitting a Compensation, Costing Allocation or Payroll Accounting Adjustment request?
Please refer to the CAS Administrative Gateway Personnel Section for the most up-to-date information regarding HR/Payroll processes for all employee types. Remember to submit all HR/Payroll requests through AST’s HR/Payroll intake forms.
Note: Transactions dated July 1, 2023, or later that are related to salary or benefits are corrected through Payroll Accounting Adjustments. These are handled by either your unit’s Payroll Accounting Adjustment specialist or by AST if our team supports your payroll. All other transactions with any effective date AND any salary and benefit transactions dated prior to July 1, 2023, are corrected through Accounting Adjustments, and are handled by AST.
Workflows
Back to TopFor each of the following workflows, AST’s HR/Payroll team strives to enter transactions in accordance with AST’s best practice timelines. However, the time for overall completion of these processes varies greatly as they require approvals from several different offices, many outside the College.
Compensation/ Payroll Request Workflow
The following workflow image links to a PDF where you can scale to your liking.
Overpayment Workflow
The following workflow image links to a PDF where you can scale to your liking. This workflow is also available in a Word document (Overpayment).
Frequently Asked Questions
Back to TopPlease pay special attention to EWH deadline. AST’s HR/Payroll team also strongly encourages departments to submit data well ahead of these deadlines.
No. AST has created bulk spreadsheet templates for Rosters, Costing Allocations, and Payroll Accounting Adjustments that you can use to expedite the processing of your requests. Our templates include fields for all of the information we will need to process these requests on your behalf with fewer delays (i.e., employee ID, etc.). Other formats will not be accepted.
- Transactions dated July 1, 2023, or later that are related to salary or benefits are corrected through Payroll Accounting Adjustments. These are handled by either your unit’s Payroll Accounting Adjustment specialist or by AST if our team supports your payroll.
- All other transactions with any effective date AND any salary and benefit transactions dated prior to July 1, 2023, are corrected through Accounting Adjustments, and are handled by AST.
We’ve created a decision tree to illustrate the options for cross-era accounting adjustments:
All relocation incentives and moving expenses are managed via Workday payroll transactions as a one-time payment through either a ‘Relocation Incentive,’ ‘Lump Sum Moving Allowance,’ or ‘Moving Expense Payment.’ If your unit’s HR/Payroll is supported by AST, please submit your request via our Compensation form and select ‘One-Time Payment’ to begin this process.
Please note that if the relocation incentive is for an Academic Personnel, then a completed pre-approval relocation incentive payment request form is required and must be sent to the appropriate Divisional Dean's assistance for signature.
For Further Support
Back to TopReach out and we will route your questions, comments, and/or ideas to the appropriate subject matter experts on our team and keep an eye out for monthly updates via AST's Newsletter.
Last Updated: Thursday, May 15, 2025