Create/Change Supervisory Organization (Sup Org)

AST’s HR/Payroll team has established the following HR/Payroll ticket submission expectations:

All transaction requests for a given pay period must be submitted by 10:00 a.m. on the day preceding the HCM Transaction Unit Approval Deadline dates (denoted on Employee Workday Help (EWH) payroll calendar with the caution symbol <!>) to assure timely processing. Any transaction requests for a given pay period that are submitted to AST’s HR/Payroll team after the 10:00 a.m. deadline will be processed for the subsequent pay period.  Urgent requests that are submitted after the 10:00 a.m. deadline will be processed after all the requests submitted prior to the deadline are completed.

Create/Change Sup Org Request Checklist

Submitting a create/change sup org request?

Please refer to the CAS Administrative Gateway Personnel Section for the most up-to-date information regarding HR/Payroll processes for all employee types. Remember to submit all HR/Payroll requests through AST’s HR/Payroll intake forms.

Create/ Change Sup Org Request Workflow

 AST’s HR/Payroll team strives to enter transactions in accordance with AST’s best practice timelines. However, the time for overall completion of these processes varies greatly as they require approvals from several different offices, many outside the College.    

The image below links to a PDF where you can scale to your liking. 

Where can I find information about creating, modifying, and inactivating supervisory organizations?

Please refer to the EWH’s webpage about Managing Supervisory Organizations for the most up-to-date information regarding supervisory organizations. All requests to create or change supervisory organizations should be submitted through AST’s HR/Payroll intake forms.

What if I want to move an individual employee into a different supervisory organization?

If you are wanting to change an individual employee’s sup org, use the Update or End Employment Form, specifying that you would like to “Change Worker Sup Org” in the dropdown menu.

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