As of March 2025, the College of Arts & Sciences has begun to implement financial risk mitigation strategies, including the following approval requirements for transactions moving forward. Transactions lacking the appropriate approval will be sent back.
Please see the College's Financial Risk Mitigation FAQs (NetID required) for more details.
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Payment and Procurement Transactions
Back to TopChair or Director approval is required for all one-time expenditures, including UW Reimbursements, UW Travel Reimbursements, UW Advances, and Guest Payments and Reimbursements. Divisional Dean approval is required for longer-term initiative spending.
Chair or Director approval is also required for all CTA transactions as well. Please attach approval when you reconcile your CTA.
If your expenditure is funded by a research grant (as opposed to a Stand-Alone grant), you do not need to attach Chair or Director approval.
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For AST’s Pay/Pro supported units: When you indicate that the expenditure is funded by a research grant in your submission to AST, AST will note in Workday: “Justification for this research grant expenditure is included in documentation maintained with the department.”
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For the five units not included in AST’s Pay/Pro portfolio: Please add the following statement to the comments box on your Workday transaction: "The benefits of this transaction to the research grant are documented in documentation available in the department."
Contact teamcas@uw.edu to if you have any questions.
HR/Payroll Transactions
Back to TopBefore submitting hire or compensation transaction requests to AST, you must have approval from your Divisional Dean or Dean. Use the Hiring/Compensation Change Request form to acquire approval, outlining why the position or compensation is essential and the funding arrangement. If approval is granted, please include a note in Workday or in the comments when submitting to AST that the dean’s level approval has been obtained.
Temporary academics: The College of Arts & Sciences is honoring all academic offers made prior to March 7 and Dean Harris has currently given approval to CAS units to continue with temporary academic hires (excluding post-docs, which need more review) for Spring 2025 and Summer 2025.
ASE hires: The College of Arts & Sciences is honoring all ASE offers made prior to March 7 and Dean Harris has currently given approval to CAS units to continue with ASE hires for Spring 2025 and Summer 2025.
Contact teamcas@uw.edu to if you have any questions.
For Further Support
Back to TopReach out and we will route your questions, comments, and/or ideas to the appropriate subject matter experts on our team and keep an eye out for monthly updates via AST's Newsletter.
Last Updated: Monday, April 28, 2025