When a transaction needs to be adjusted, AST will create the accounting adjustment or journal entry on behalf of the requesting unit. Most adjustments involve: FDM Worktags, amount, or budget date (grant only). Supported units request this process using the 'Correcting Entries' form.
On This Page...
To navigate to a section listed below, click the relevant hyperlink for that section.
- Resources
- Correcting Entries Form Checklist
- Workflow
- Under Construction
- Frequently Asked Questions
- How do I locate the transaction ID?
- Which accounting adjustment should I use?
Resources
Back to TopCorrecting Entries Form Checklist
To submit a correct an existing transaction, ensure the following information is ready:
- Identify the Workday transaction number
- Identify the date of the existing transaction
- Identify what part of the transaction which needs to be adjusted (dollar amount, FDM worktags, company, etc.)
- Gather supporting documentation which can be attached to the adjustment request
Note: Transactions dated July 1, 2023, or later that are related to salary or benefits are corrected through Payroll Accounting Adjustments. These are handled by either your unit’s Payroll Accounting Adjustment specialist or by AST if our team supports your payroll. All other transactions with any effective date AND any salary and benefit transactions dated prior to July 1, 2023, are corrected through Correct Entries (Accounting Adjustments), and are handled by AST.
We’ve created a decision tree to illustrate the options for cross-era accounting adjustments:
Workflows
Back to TopAccounting Services Processing Time and Workflow
The turnaround time for correcting a accounting entry is 1-3 business days.
The accounting services workflow is currently under construction, keep an eye out for website updates via AST’s Newsletter.
Frequently Asked Questions
Back to TopTo navigate click the relevant section.
Note: Depending upon the WD workflow, the transaction ID can also be called Operation Transaction, Journal Number, Document Number, Requisition Number, etc.
For a visual of this step-by-step guide please refer to the Finding Transaction IDs page.
In Workday search Find Journal Lines, this will open the report parameters. Input the following fields:
- Company: Input UW1861
- Year: Select FY2024 from dropdown
- Period: Select Period (by month), then select the actual month of the transaction
- Other additional fields, although not required, will be instrumental in narrowing down your search:
- Accounting Date On or After and Accounting Date On or Before: If you have the exact date input in both of these fields or if possible narrow down the time frame.
- Worktags: Input the driver or other identifying worktags. Note: Directly input worktags instead of selecting from the dropdown menu.
- Amount Equal To, Greater Than or Less Than: If possible input the exact transaction amount or the approximate amount. ProTip: Save frequently used parameters by entering a Filter Name, then saving before you run the report.
Select OK to run the report. If the results are unsuccessful you can edit your filter parameters by selecting the change selection button on the upper left side of the screen or filtering by column (ie. filtering the Source by Expense Report). After you have located the desired transaction, hover your mouse over the magnifying glass and an "..."/ twinkie will appear on the right side of the magnifying glass. Select the "..." to open the Actions sub-menu, there you will see the journal information. By selecting the magnifying glass will open to the journal with all identifying information. Note: You are able to download this report or journal as a excel file or pdf.
ProTip: We recommend saving a department copy of journals after running reports or reconciling, or completing transactions, to refer to when needed later on.
- Transactions dated July 1, 2023, or later that are related to salary or benefits are corrected through Payroll Accounting Adjustments. These are handled by either your unit’s Payroll Accounting Adjustment specialist or by AST if our team supports your payroll.
- All other transactions with any effective date AND any salary and benefit transactions dated prior to July 1, 2023, are corrected through Accounting Adjustments, and are handled by AST.
Need Help?
Back to TopReach out and we will route your questions, comments, and/or ideas to the appropriate subject matter experts on our team and keep an eye out for website updates via AST's Newsletter.
Last Updated: Wednesday, April 24, 2024