Finding the Transaction ID

This is a visual step-by-step guide to find a transaction identification number, can be called operation transaction, journal number, document number, requisition number, etc.

Step 1. Search

In Workday search Find Journal Lines, this will open the report parameters.

Step 2. Input

 Input the following fields:

1. Company: Input UW1861
2. Year: Select FY2024 from dropdown
3. Period: Select Period (by month), then select the actual month of the transaction
4. Other additional fields, although not required, will be instrumental in narrowing down your search:
   • Accounting Date On or After and Accounting Date On or Before: If you have the exact date input in both of these fields or if possible narrow down the time frame.
   • Worktags: Input the driver or other identifying worktags. Note: Directly input worktags instead of selecting from the dropdown menu. 
   • Amount Equal To, Greater Than or Less Than: If possible input the exact transaction amount or the approximate amount. ProTip: Save frequently used parameters by entering a Filter Name, then saving before you run the report.

Step 3. Run Report

Select OK to run the report.

Step 4. Filter Results

If the results are unsuccessful you can edit your filter parameters by selecting the change selection button on the upper left side of the screen or filtering by column (ie. filtering the Source by Expense Report).

Step 5. Investigate the Transaction

After you have located the desired transaction, locate the Action menu for that transaction, it typically is in the first column on the right side of the magnifying glass. Select the "..." to open the Actions menu, there you will see the journal information. By selecting the magnifying glass will open to the journal with all identifying information or you can right-click the ellipsis to open in new tab. Note: You are able to download this report or journal as a excel file or pdf.

ProTip: We recommend saving a department copy of journals after running reports or reconciling, or completing transactions, to refer to when needed later on.