GENERAL
We want to hear from you!
Last week, we sent out a College-wide survey to administrative, HR, and fiscal staff to gauge your feelings about working with our team. We strive to make the Administrative Support Team (AST) the best shared environment at the University of Washington and your feedback is crucial for helping us achieve that goal.
If you haven’t done so already, please set aside 10 minutes to complete your survey.
Already finished your survey? Feel free to pass along the survey link and encourage the administrative, HR, and fiscal staff on your team to share their thoughts.
Month-End Close Deadlines
We recently received important guidelines on our new month-end close activities. Check them out, below, and plan to factor these deadlines into your monthly to-do list.
| ENTERING TRANSACTIONS | APPROVALS IN WORKDAY |
|---|---|
|
To ensure a transactions, including CTA, ProCard, and Ghost Card accounts, posts in the appropriate month, it must be entered by the last day of the month. For example, the last day to enter transactions for February is February 29, 2024. |
Cost Center Managers, Grant Managers, and PIs must complete all their Workday approval tasks by 2:00 pm on the 6th business day of the next month. For example, February transaction approvals must be completed by 2:00 pm on March 8, 2024. |
If you are a cost center manager, grant manager, or PI, check your Workday filters and make sure you can see the transactions waiting for your approval.
PAYMENTS AND PROCUREMENT
Monthly onboarding sessions for Fiscal Staff coming soon!
Are you new to your fiscal role or interested in a refresher on payments and procurement? If so, please join us for a new Fiscal Staff Onboarding session on Thursday, February 29 at 11:00 am. This is the first of a monthly series in which we will share a general overview of policies and procedures around Pay/Pro transactions. We encourage all new staff members in the fiscal space to attend this session in their second month of employment, and welcome anyone in need of a refresher.
Not able to attend? Our team will host these sessions on the final Thursday of each month. See you on Zoom!
Next meeting: Thursday, February 29 at 11:00 am
Meeting link: https://washington.zoom.us/j/92563357183
This Just In: New job aids and procurement resources
UW Procurement services recently published a comprehensive list of resources, including job aids and guidance for procurement transactions, invoice payments, reimbursements, ProCards, travel card and CTAs, and more!
Visit the Procurement Resource List to check out the new how-to guides and the latest guidance on all things procurement.
HR/PAYROLL
Spring 2024 I-9 drop-in schedule now available
Cherry blossom season is soon approaching, as are our spring I-9 drop-in hours! We will host drop-in hours at the CAS Dean’s Office from March 25 – 29, 2024, to assist new hires with the in-person verification of their I-9 documents for employment authorization. Please share the Spring 2024 I-9 drop-in schedule, along with the I-9 Journey Map and the I-9 Verification Appointment Link.
Contact teamcas-i9@uw.edu if you or your hires have any questions.
FOREIGN NATIONAL SERVICES
Premium Processing Fee Increase
As a reminder, the I-907 Premium Processing fee will be increasing from $2500 to $2805 on Monday, February 26. We will be updating our forms and webpages to reflect this change.
New online application for J-1 VISIT/VISER visas
The office of International and English Language Programs recently overhauled their system for processing J-1 VISIT/VISER visa applications. The Foreign National Services team will still process these applications on behalf of your department, so please continue to submit J-1 VIST/VISER requests via our webform. Please send any questions or concerns to Jack Hamrick (hamrickj@uw.edu).
As always, please fill out our General Inquiry Form (preferred) or email teamcas@uw.edu if you have any questions or concerns.
Administrative Support Team
Last Updated: Wednesday, February 28, 2024