August 2024 Payroll Special Edition Newsletter Table of Contents
- Education History Request from Provost and AST Work Process
- Merit Blackout Restriction Reminders
HR/PAYROLL
Education History Request from Provost and AST Work Process
On July 15, 2024, a message from the Vice Provost was forwarded to all College of Arts & Sciences administrators requesting updates to Workday records for academic personnel with missing education histories. Thank you to all departments for adding this information to Workday and aiding in the University’s efforts to clean up digital employee records.
Next steps for AST HR/Payroll supported units: For any future requests to update education history, please submit one (1) ticket per employee request through our General Inquiry Form and include either a copy of the employee’s CV or a detailed description of their education history. Submitting one ticket per employee will streamline the process of updating their Workday records. At this time, please refrain from submitting bulk requests, as we currently do not have a system in place to accurately and efficiently process multiple employee education history requests on a single ticket.
Please note that we will update our HR/Payroll forms to further improve navigation and usability, and will make a formal announcement when those changes are live.
Merit Blackout Restriction Reminders
The Workday Restricted Entry Period begins today, August 1, and will extend through September 11. During this restricted entry period, a number of transactions are prohibited, including:
- Compensation Changes (e.g., Base Pay Changes, etc.)
- Change Jobs (e.g., Promotion, Lateral Move, etc.)
- Change Job Data Change (e.g., FTE Change, Reappointment, etc.)
See the Merit & faculty unit adjustment process guide for the full list of transactions affected by the Restricted Entry Period.
For AST HR/Payroll supported units: Please note that any requests we receive prior to Friday, September 6, with these restricted business processes will be sent back with instructions to resubmit on or after September 6, as our team cannot take any action during this period. Requests received between September 6-11 will be acknowledged and placed on hold until the blackout is lifted. Once these transactions are no longer prohibited starting September 12, we will prioritize processing transactions for the 9/1-9/15 pay period.
As always, please fill out our General Inquiry Form (preferred) or email teamcas@uw.edu if you have any questions or concerns.
Administrative Support Team
Last Updated: Thursday, August 01, 2024