Blanket Purchase Order (BPO)
Executed contact where there can be multiple purchase orders for the same goods and services.
Contract Review
Typically a one-time payment with a contract.
On this Page...
- Resources
- Vendor Contracts Form Checklist
- Workflows
- Supplier Registration Workflow
- Contract Review Processing Time and Workflow
- No Workflow Currently
- Frequently Asked Questions
- Where and/or how can I make a check deposit?
- When buying or paying for goods or services, how can I determine which purchasing method is best for our situation?
- When should I request a BPO?
- Who should negotiate and sign a contract?
Resources
Back to TopVendor Contracts Form Checklist
Before filling out Administrative Support Team (AST)'s Accounts Payable and Purchasing form to request a BPO or contract review, ensure you have the following information and documents:
- Contract, Agreement, Memorandum of Understanding (MOU)
- Start and end dates
- Supplier ID number (SPL-#####)
- Amount
- FDM Worktags
Workflows
Back to TopSupplier Registration Processing Time and Workflow
The turnaround time for registering a vendor as a supplier can take up to 7 weeks. The timeline to register is dependent on responses from the vendor.
The following workflow image links to a PDF where you can scale to your liking. This workflow is also available in a Word document (Supplier Registration).
Contract Review Processing Time and Workflow
The turnaround time for processing a purchase is 1-3 business days.
No workflow at this time, keep an eye out for website updates via AST’s Newsletter.
Frequently Asked Questions
Back to TopAll checks received by campus departments—whether related to Workday invoices or not—must be mailed to the Bank of America lockbox.
To ensure proper handling, please complete the Cash Remittance Form (UW NetID required) and required cover sheet, then follow Bank and Accounting Operations procedures (UW NetID required), where you'll find the cover sheet instructions and address for the Bank of America lockbox.
Note: Be sure to include any applicable Workday reference numbers to the Cash Remittance Form to inform central offices where the check is coming from and where to apply the funds.
Great question, you can refer to AST’s Guide to Buying or Paying for Goods/Services.
Contact us as soon as you have determined a contract will need to be signed. We can provide guidance depending upon the complexity and/or the dollar amount of the contract.
Only UW Procurement Services may sign a contract/agreement/MOU on behalf of any UW unit. While contract negotiation requires departmental content area expertise, the contract language itself should be formulated and approved by Procurement Services.
For Further Support
Back to TopReach out and we will route your questions, comments, and/or ideas to the appropriate subject matter experts on our team and keep an eye out for monthly updates via AST's Newsletter.
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