November 2023 Payroll Special Edition - Upcoming Overpayment Deadlines

HR/PAYROLL

To Do: Submit your overpayment requests ASAP

Dear Admins,

Now is the time to check your records to determine if there are any outstanding overpayment requests in your unit that need to be submitted and processed in advance of the calendar year-end.

Overpayment requests for the 2023 calendar year, and all required documentation, must be received in the ISC Payroll Office by December 11, 2023, at 4:30 p.m. This will ensure that overpayments are processed at the correct tax rate. Forms not received by this date may be subject to higher federal taxes per IRS Federal Tax regulations.

For AST Payroll supported units: To ensure compliance with this timeline, AST asks that any overpayment request made through our office be submitted no later than December 5, 2023, at 4:30 p.m. Any requests not received by that time may not be completed in advance of the ISC due date.

Keep in mind that any Workday actions (e.g., FTE changes, timesheet adjustments, etc.) necessitating the overpayment request must be completed in Workday before the overpayment request is submitted.

Please contact teamcas@uw.edu if you have questions regarding the overpayment process.

AST Payroll Overpayment Resources

Want to know more about the overpayment request process? Here’s a step-by-step illustration of the workflow.

For more information, check out the following links and resources:

• ISC Overpayment Process
• ISC Year End Payroll and Tax Deadlines
• AST HR and Payroll Forms

As always, please fill out our General Inquiry Form (preferred) or email teamcas@uw.edu if you have any questions or concerns.

Administrative Support Team